NHTOA By-Laws

Preamble

These By-Laws are the rules by which the New Hampshire Track Officials Association (NHTOA) carries out its functions and operates under the final authority of its Constitution and no rule made here-in can take precedent over the NHTOA Constitution.

By-Laws: Article I Place of Business

ARTICLE I: PLACE OF BUSINESS

The principal place of business of the NHTOA shall be at a place designated by the President and the Executive Board.

By-Laws: Article II Membership

ARTICLE II: MEMBERSHIP

Section 1: Membership shall be of the following types as defined in Article III, Section 2 of the NHTOA Constitution:
a) Active: An active member is one who is properly registered with the NHTOA and who meets the membership requirements.
b) Life: Any active official who, having served the sport faithfully and well for a minimum of 25 years, may be selected for life membership by the association. A Life member shall retain all rights of active voting membership, shall not pay annual NHTOA dues, but, if they desire insurance, they shall be responsible for cost.
c) Inactive: Any member who does not want to officiate, but, wishes to maintain contact with the NHTOA may petition the Executive Board for inactive status for one year.

Section 2: Members will abide by general Sport Officiating policies of the NHIAA.

Reference NHIAA handbook By-Law Article IX Sports Officiating Section 4: A. thru J. and Section 5.

(Revised March 2, 2013)

By-Laws: Article III Membership Responsibilities, Obligations, and Privileges

ARTICLE III: MEMBERSHIP RESPONSIBILITIES, OBLIGATIONS, AND PRIVILEGES

Section 1: Active Members:
a) Must observe the Constitution and By-Laws of the Association.
b) Are entitled to one vote in the conduct of NHTOA business.
c) Are eligible to hold office in the Association.
d) Are eligible to be assigned and serve as a certified official of the NHTOA.
e) Must attend the Annual Meeting or a NHTOA sponsored annual clinic.
f) Must show satisfactory evidence of competence in officiating Track & Field and Cross Country.
g) Must pass the National Federation Track & Field and Cross Country exam each year.
h) Must pay appropriate annual NHTOA dues for Active members.
i) Shall receive NFHS membership insurance, rule book, case book, and officials manual.
j) Shall maintain conduct that reflects professionalism as an Official and brings credit to the Association and its members.

Section 2: Life Members:
a) Must observe the Constitution and By-Laws of the Association.
b) Are entitled to one vote in the conduct of NHTOA business.
c) Are eligible to hold office, in the Association.
d) Are eligible to serve as a certified official of the NHTOA provided they show satisfactory evidence of competence in officiating Track & Field and Cross Country, pass the National Federation Track & Field and Cross Country exam each year.
e) Are NOT required to pay annual NHTOA dues but if they desire NFHS membership insurance, they shall be responsible for the cost.
f) Shall receive a rule book, case book, and officials manual.
g) Shall maintain conduct that reflects professionalism as an Official and brings credit to the Association and its members.

Section 3: Inactive Members:
a) Must observe the Constitution and By-Laws of the Association.
b) May attend meetings and NHTOA sponsored clinics, but are NOT entitled to vote in the conduct of NHTOA business.
c) Are NOT eligible to hold office, in the Association.
d) Are NOT eligible to serve as a certified official of the NHTOA.
e) Shall maintain conduct that reflects professionalism as an Official and brings credit to the Association and its members.
f) Must petition the Executive Board of the Association to be reinstated.

(Revised March 2, 2013)

By-Laws: Article IV Membership Dues

ARTICLE IV: MEMBERSHIP DUES

Section 1: The dues for Active members of the NHTOA shall presented for approval at the annual general membership meeting and are payable annually on or before the date of the Annual Meeting for the next NHTOA year beginning April 1st and ending March 31st.

Section 2: The dues for all other membership categories shall be determined by the Executive Board and payable on or before the date of the Annual Meeting for the next NHTOA year beginning April 1st and ending March 31st.

(Revised March 1, 2014)

By-Laws: Article V Forfeiture of Membership

ARTICLE V: FORFEITURE OF MEMBERSHIP

Section 1: Members in arrears after the date of March 31st will lose their membership privileges. They will reacquire said privileges upon payment of all dues to the secretary or treasurer. Members will be automatically dropped from membership after a year’s default of dues.

Section 2: A member may be dropped from the rolls by a 2/3 vote of the eligible voting members, if found guilty of conduct contrary to the ideals and purposes of this Association.

By-Laws: Article VI Meetings and Parliamentary Practices

ARTICLE VI: MEETINGS AND PARLIAMENTARY PRACTICES

Section 1: Rules of Order to conduct meetings of the Association shall be presented to the membership by the President or Committee Chair prior to the start of the meeting.

Section 2: In the absence of rules in the Constitution or By-Laws of the Association, meetings shall be conducted in accordance with established parliamentary procedure.

By-Laws: Article VII Quorum

ARTICLE VII: QUORUM

Section 1: A quorum to transact any NHTOA business at any annual meeting or special meeting shall consist of one more than 1/2 of the total membership eligible to vote.

Section 2: A majority of 1 more than one-half of the Executive Board eligible to vote shall constitute a quorum for the transaction of business at any regular meeting of the Executive Board.

Section 3: A quorum to amend the Constitution or By-Laws shall consist of one more than two-thirds of the total membership eligible to vote.

By-Laws: Article VIII Committees

ARTICLE VIII: COMMITTEES

Section 1: In order to serve on any committee a member must be an active member as defined in Article II of these By-Laws.

Section 2: Assigning Committee:
a) The Assigning Committee shall create and carry out the assignment of all officials to outdoor meets. (Arbiter)
b) The committee shall consist of the Assignor who shall be chosen by a majority vote of the Executive Board, Supervisor of Officials, and the three Regional Members-At-Large.
c) All assignments of officials will be prepared by the Assignor with the advice and consent of the other Committee Members. (NHIAA mandates using Arbiter)

Section 3: Membership Committee:
a) The Membership Committee shall be responsible for recruiting candidates for membership in the NHTOA.
b) The Membership Committee shall consist of all members of the Executive Board or their designee.
c) Membership shall be awarded based on criteria set out in the NHTOA Constitution.

Section 4: Budget Committee:
a) The Budget Committee shall be responsible for assisting the Treasurer in developing and maintaining the Association’s financial health.
b) The Budget Committee shall consist of members of the Executive Board appointed by the President.

Section 5: Board of Conduct:
The Board of Conduct shall be as defined in Article VIII of the Constitution.

Section 6: Constitution and By-Laws Committee:
The Constitution and By-Laws Committee shall be appointed by the President.

Section 7: Training, Evaluation, and Certification Committee:
a) In accordance with NHIAA By-Laws, the Training, Evaluation, and Certification Committee shall organize clinics, train new members of the NHTOA, develop and conduct an evaluation process, and examine all officials annually to determine whether all criteria for certification has been met.
b) This Committee shall consist of the Supervisor of Officials, Rules Interpreter and Executive Board Members appointed by the President.

By-Laws: Article IX Assignment Dress Code

ARTICLE IX: ASSIGNMENT DRESS CODE

Authorized dress code for certified officials will consist of tan colored pants or shorts, NHTOA issued yellow officials shirt and hat, and NHTOA black/yellow jacket. Note non-authorized wearing of NHTOA apparel is forbidden at events not sanctioned by the NHIAA.

By-Laws: Article X Resignations

ARTICLE X: RESIGNATIONS

All resignations shall be made in writing to the Secretary and no resignation shall be accepted from a member who is not in good standing with the Association.

By-Laws: Article XI Conflict of Interest

ARTICLE XI: CONFLICT OF INTEREST

It will be the responsibility of any individual involved in decision making to abstain from voting on matters to be construed as a “conflict of interest”. Questionable matters will be resolved by majority vote of those participating. The Supervisor of Officials will handle all matters outlined in the Constitution under Article VII section 7 d). The Secretary shall record all conflicts of interest as reported to the Executive Board.

By-Laws: Article XII Screening Policy

ARTICLE XII: SCREENING POLICY

NHIAA By-Law Article IX, Section 4-J: Enrollment in the NHTOA will not be permitted or renewed for anyone:
a) Convicted or adjudicated with a finding of fault, guilt, or violation in regard to an offense against a minor or any sexual offense unless/until such offense has been reversed by proper authority with jurisdiction over the matter or
b) Convicted or adjudicated with a finding of fault, guilt, or violation in regard to an offense involving any illegal /illicit drug or controlled substance as prescribed by federal or state law or regulation.

Currently Enrolled Officials:
a) When a currently enrolled official is indicted or charged with any indictable criminal offense or charged with a violation of any statue pertaining to minors, drugs or a controlled substance such enrollment will automatically be suspended pending resolution or indictment of the charges.
b) Conviction or adjudication of fault, guilt or a violation under any such indictment or charge shall result in immediate and automatic forfeiture of officiating enrollment with the NHTOA and the NHIAA.

Re-installment/Re-application for Enrollment:
a) An official whose NHTOA membership has been forfeited, suspended or revoked under the provisions of this policy, may petition for enrollment through the Supervisor of Officials.
b) If suspensions, revocation, or forfeitures is based upon any conviction, adjudication or finding of guilt involving a minor or sexual offense, or use of any illegal/illicit drug or controlled substance as prescribed by federal or state law or regulation, re-installment/re-appointment will not be permitted, unless or until such offense has been reversed by proper authorities having jurisdiction over the matter.

By-Laws: Article XIII Amendments

ARTICLE XIII: AMENDMENTS

These By-Laws may be altered, amended, or repealed at any Business Meeting or Special Meeting of the Association at which a quorum (as defined in Article IV, Section 4 of the Association Constitution) is present by a vote of one more than half of the members present and eligible to vote. Written notification of proposed amendments shall be sent electronically or mail to each Association member by the Secretary or designee 30-days prior to the meeting convened to discuss and vote on the amendment.